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Volunteer Opportunities

In order to keep the participation fees as low as possible and make this event a success, we rely on artist volunteers. We ask every participating artist to volunteer at least six hours to help make the event the best that it can be. Many of the volunteer opportunities are listed here. If you have an idea of how you can help but don't see it listed here, send us a short e-mail to info@svos.org telling us about your idea and include how we can reach you for further discussion.

To volunteer send an e-mail to info@svos.org

SVOS University Coordinator

Coordinate the dates, venues, and speaker schedules for the four sessions of SVOS University in March and April. Coordinate with the provided list of speakers for each session (and add new ones). Select appropriate dates, schedule meeting rooms, and coordinate timely e-mail publication of meeting reminders to participating artists. Work with Executive Director to identify speakers and develop meeting outline for both Part 1 and Part 2 sessions.

Web Site Content Writer

Write stories about art and artists for the web site that art targeted to the art buying public. This will include interviewing (via phone, e-mail, or in person) various artists and writing the "Profile of an Artist" story monthly during the year. (More frequently during March and April). In addition, other short stories about art related topics such as "Understanding Different Styles", "How to Identify Quality Artwork", as well as similar topics.

E-mail Marketing Specialist

Support SVOS email communications to our targeted audiences. Develop a communication strategy and schedule and use our Constant Contact system to deliver the messages.

  • Learn to use the SVOS Constant Contact e-mail system to compose and distribute various messages
    • Coordinate activities with Marketing Manager or Executive Director to ensure accurate and consistent information flow without audience fatigue.
    • Coordinate separate communication strategies to participating artists, SVOS staff, and to the art-loving public
  • Prospective and participating artists, keep them informed!
    • Recruitment marketing and registration deadlines
    • Information and guidelines for making their open studio successful
    • Preview Exhibit information and deadlines
    • SVOS marketing and PR efforts
  • Local community, art supporters and buyers
    • Communicate to our supporters and build anticipation for upcoming events
    • Create a response oriented strategy to build attendance at SVOS
    • Coordinate with marketing to keep brand and marketing awarness
    • Maintain our list of art lovers

Advertising Coordinator

Support SVOS in marketing their events throughout the year, especially for the May Open Studios.

  • Provide media strategy for results oriented marketing campaigns, to include print, online, radio and TV.
  • Find affordable and effective media placements. Obtain quotes and discuss with Executive Director or Marketing Manager to meet budget objectives
  • Create calendar of run dates to support events in a timely manner.
  • Provide a list to marketing team to promote with artists.

MySQL Database Programmer

Assist webmaster with updating various MySQL queries on the www.svos.org web site. Also make recommendations as to modifications in the database schema as new features are added.

Graphic Designer

Support SVOS with the design and production of artist recruiting, event marketing collateral and advertising.

  • Design and develop recruiting, marketing, and training material for the SVOS event. This includes updating the registration material, artists postcards, yellow street signs, updating the SVOS logo with the current year, and preparing marketing fliers.
  • Steward, adapt and evolve branding to complement existing marketing.
  • Produce direct response, trackable advertising and marketing materials.
  • Work with the marketing manager and advertising buyer to create and prepare appropriate-sized advertising copy.
  • Work with Adobe Creative Suite to facilitate ease of use and provide all materials for archives.

Social Media Coordinators

Support SVOS in marketing their events throughout the year, with strategy and execution of relevant social media placements.

  • Create communications strategy for a consistent social media program that will attract art supporters and buyers to SVOS
  • Keep existing Facebook and Twitter accounts populated with information about SVOS, our events and our artists. Heavy emphasis on this activity in the weeks immediately leading up to the May open studios event.
  • Grow these accounts and add additional social media that will support our efforts.

Data Entry (10 needed)

Work with registration manager to ensure that data for registered artists is entered into the SVOS on-line database and that the web page for each artists displays accurate information. Volunteers will be trained in the use of the SVOS data entry system and can enter data from their own internet connected computer. Following a short training session, you will enter artists registration information during the months of December and January. This will require 4 to 6 hours and can be spread out over three or four weeks.

Exhibit Coordinators

Coordinate one or more of the SVOS preview exhibits during the months before the SVOS event. Or coordinate one of the SVOS invitational exhibits during the year. This involves assisting with the "call to artists," helping to select accepted artwork, communicating with artists, coordinating installation and removal with the selected venue and coordinating with volunteers who help with the Installation. This job requires good skils with e-mail communication and the ability to keep lists of artists and their artwork.

Directory Proof Readers (10 needed)

Directory proof readers will monitor the Artists Directory during the development process. This will involve carefully reading the preliminary proof copy of the Artist Directory and compare each entry with the information for that artist on the SVOS web site to check for accuracy, clarity, spelling and usability of content. In addition, the reviewer will examine images to insure color and clarity are of good quality. Make a list of all discrepancies for the designer and registration manager.

Press Monitor (1 in each city)

Scan the local newspaper in your city and look for articles about Open Studios.


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Content and images copyright © 2007 - 2013 by Silicon Valley Visual Arts, Inc. and the participating artists.